Faculty of Health Petitions

A petition is a formal request for the waiver of a Faculty regulation or deadline. Students have the right to petition on reasonable grounds for special consideration.

Petitions are submitted to a student’s home Faculty. The Faculty’s Petitions Committee will review the file and decide on a case by case basis.

How do I Petition?

Below is a multimedia presentation which will guide you through the process of submitting a petition.

 

PLEASE NOTE: students must complete a petition package and submit it to Registrarial Services drop box in the Bennett Centre for Student Services (building 41 on the York Keele map).

Further details on the documentation required for your petition package is found under the relevant petition heading below.

 

Types of Petitions and Their Requirements?


Please read the information below regarding the type of petition you plan to submit. It is important to remember that incomplete petition packages will not be reviewed by a Petitions Committee. Incomplete petition packages are sent back to the student for revision and resubmission.

Late Withdrawal

A petition for late withdrawal is a request to drop or withdraw from a course after the official deadlines to do so have passed.

Required Documentation

  • An Academic Petition Form
  • A petition letter (statement of grounds)
  • A Course Performance Summary (one for each course being petitioned)
  • If applicable: Supporting Documentation (i.e. Attending Physician Statement, Counsellor Statement, etc.)

Petitions Committees can choose to a) refuse the petition b) grant a withdrawal (W) on the transcript, or c) grant a full drop of the course from the transcript.

For further information on the “Withdrawn from Courses” policy, please visit: http://secretariat-policies.info.yorku.ca/policies/withdrawn-from-course-w-policy-and-guidelines/

Deferred Standing/Extension of Deferred Standing

A petition for deferred standing or extension of deferred standing is required when a student has missed a final exam or has missed the deadline to submit term work and would like to request an extension of the deadline.

Required Documents

  • An Academic Petition Form
  • A petition letter (statement of grounds)
  • A Deferred Standing Agreement Form (signed by the professor of the course)
  • A Course Performance Summary for the course
  • If applicable: Attending Physician Statement (this form is required when citing medical grounds)

Waive Honours Standing Regulations

A petition to waive Honours standing regulations is required when students earn 84+ credits and do not have the required 5.0 (C+) cumulative grade point average to continue in an Honours program.

Required Documentation

  • An Academic Petition Form
  • A petition letter that outlines the following:
    • The intended program of interest
    • An academic plan that addresses:
      • Remaining courses needed to complete the program
      • The grades necessary to continue in Honours and how the grades will be  achieved (i.e. resources that will be used)
  • If applicable: supporting documentation

Take Additional Credits in Attempt to Graduate

A petition to take additional credits is required for:

  • Students in a Bachelor program that have taken the maximum allowed credits (90 earned + 12 additional taken) and whose GPA is below the required 4.0 (C).
  • Students in an Honours program that have earned 120+ credits and whose GPA has fallen below the required 5.0 (C+).

Required Documentation

  • An Academic Petition Form
  • A petition letter with an academic plan that outlines:
    • Remaining courses needed to complete the program
    • The grades necessary to earn the 4.0 (C) for a Bachelor program or 5.0 (C+) for an Honours program and how the grades will be achieved (i.e. resources that will be used)
  • If applicable: supporting documentation

Waiver of Required Withdrawal

Students who have been required to withdraw for 12 months at the end of an academic session may petition to waive this decision and continue their studies on Debarment Warning without the 12-month interruption.

Required Documentation

  • An Academic Petition Form
  • A petition letter that outlines:
    • Any issues that may have affected performance in courses
    • How these issues have been or will be rectified
    • An academic plan that clearly outlines how the conditions of a Debarment Warning will be met
  • If applicable: supporting documentation

Waiver of Debarment

Students who have been debarred for 2 years at the end of an academic session may petition to waive this decision to continue their studies on Probation without leaving York University for 2 years and having to re-apply for admission.

Required Documentation

  • An Academic Petition Form
  • A petition letter that outlines the following
    • Any issues that may have affected performance in courses
    • How these issues have been or will be rectified
    • An academic plan that clearly outlines how the conditions of a Probation will be met
  • If applicable: supporting documentation

Course Overload

The maximum course load for the Fall/Winter academic session is 36 credits. The maximum course load for the Summer academic session is 15 credits.

Students who wish to take more than the maximum-allowed course load must petition for a course overload.

Required Documentation

  • An Academic Petition Form
  • A petition letter (statement of grounds)
  • A sample timetable with potential course load

Degree Requirement Waived or Altered

With extenuating circumstances, students may petition to have a degree requirement waived or altered. Examples of requirements include: upper level, general education, elective or residency.

Required Documentation

  • An Academic Petition Form
  • A petition letter (statement of grounds)
  • If applicable: supporting documentation

Late Enrolment

Students who have missed the last day to add a course with permission by the course instructor may petition to enroll late in a course.

Required Documentation

  • An Academic Petition Form
  •  A petition letter (statement of grounds)
  • A Petition to Enrol Late Form
  • If applicable: supporting documentation

Course Repeat/Course as Grade of Record

Student who wish to have an attempt of a course that has been or will be NCR’d on the transcript be the grade of record, may petition to do so.

Required Documentation

  • An Academic Petition Form
  • A petition letter (statement of grounds)
  • If applicable: supporting documentation

For further information on the course repeat policy, please visit: http://myacademicrecord.students.yorku.ca/course-repeat

 

Forms You May Require for Your Petition


Academic Petition Form (APF)

An academic petition form is required for all petitions and appeals. The academic petition form acts as a cover page for the petition. The form lists the student’s contact information, the regulation being petitioned and the required documentation that is included in the petition package.

Academic Petition Form

Course Performance Summary (CPS)

A course performance summary is required for late withdrawal and deferred standing petitions. This form must be completed by the Course Director for each course being petitioned. If the Course Director is unavailable, the form may be brought to the Department of the course for completion by the Undergraduate Program Director or Chair if they are acting on behalf of the Course Director.

Course Performance Summary

Attending Physician Statement (APS)

Petitions based on medical grounds should include an Attending Physician Statement form. The APS is a required form for deferred standing requests based on medical grounds. The APS must be completed and signed by an attending physician.

Attending Physician Statement

Counsellor Statement

Students receiving counselling or development support may include a Counsellor Statement completed by a counsellor or other respective equivalent professional. The Counsellor Statement does not replace an Attending Physician Statement.

Counsellor Statement

Deferred Standing Agreement Form (DSA)

The Deferred Standing Agreement form is required for all deferred and extension of deferred petition requests. This form must be completed by the Course Director. If the Course Director is unavailable, the form may be brought to the Department of the course for completion by the Undergraduate Program Director or Chair if they are acting on behalf of the Course Director.

Deferred Standing Agreement

Petition to Enrol Late Form (PEL)

Student petitioning to enrol late in a course after the last date to add a course with permission from the instructor must include a Petition to Enrol Late form that is signed by the Course Director.

Petition to Enrol Late

 

Additional Helpful Information?


How Do I Write a Petition Letter?

A petition letter is a personal statement which explains why you are petitioning.
Think of your petition letter like an essay:

  • State the regulation you are petitioning
  • Outline the circumstances impacting your performance
  • Address each circumstance in a separate paragraph
  • Refer to any relevant supporting documentation
  • Acknowledge responsibility for performance
  • Outline the steps you have undertaken to improve performance, and those you will undertake if your petition is granted
  • Edit and proof-read the letter for errors and grammar prior to submission

Submission Deadlines

Late Withdrawal
Petitions pertaining to the late withdrawal of specific courses must be submitted within 30 days from the last day of classes. Petitions may be considered for up to 1 year if there are extenuating circumstances to explain the lateness.

If your petition is late, please be sure to explain the reasons for the lateness, preferably with supporting evidence for the Petitions Committee to consider waiving the submission deadline.

Deferred Standing
A request for deferred standing must be communicated to the Course Director within 7 days from the missed final exam or missed submission deadline for term work. If a request for deferred standing is refused by the professor, a petition must then be submitted.

Petitions for deferred standing normally will not be considered if submitted more than one month after the date of a missed final exam, or more than one month after the last day to submit term work.

Processing Times

Petitions may take upwards of 8 – 12 weeks to process from the date of submission.

Graduating? Please be mindful of these processing times if you are planning to graduate. It is recommended to postpone graduation until a petition decision has been received.

Notification of the Results of your Petition or Appeal

Students will receive their petition decision letter via email. The petition decision letter will outline the grounds for the petition decision and will provide students with any necessary next steps.

To verify your contact information, please visit http://currentstudents.yorku.ca/spi

Please note that York University emails may sometimes be sent to SPAM or TRASH when using an external email. If you have a petition that is pending, please be sure to check these folders for safe measure.

 

What is an Appeal?


Students who disagree with the result of a petition, have new evidence to support their request that was not available at the time of the petition, or find evidence of bias, prejudice or procedural irregularity in the handling of a petition file may appeal the decision.

An appeal is reviewed by a separate Petitions Committee composed of members who were not on the panel that adjudicated the original petition.

How do I Appeal a Petition Decision?

An appeal package must be submitted to Registrarial Services within 30 calendar days from the date of the petition decision letter.

An appeal package must include:

  • An academic petition form
    • Beside “Faculty Regulation Being Petitioned” be sure to indicate that the file is an Appeal
  • An appeal letter (statement of grounds)
  • Strongly recommended: new supporting evidence that was not available at the time of the petition

NOTE: The Petition Committee adjudicating the appeal package will also have access to the original petition package. Students who are appealing do not need to resubmit the original petition in the appeal package.

 

Petitions Workshop & Webinars


The Faculty of Health also offers petitions support through in-person workshops and topic-specific online webinars.

Workshops
To attend an in-person workshop, reserve your spot here!

Webinars
During the month of May, the Faculty of Health will be hosting webinars on how to address your academic decision of “Required Withdrawal for 12 Months” or “Debarred for 2 Years” with a petition.

Students will be able to log in from home to participate in the webinar. Video and microphone access are not required.

Webinar Date Time Webinar Access Link
Petitions Webinar: Required Withdrawal or Debarment Wednesday, May 16, 2018 11:30am – 12:30pm https://yorku.zoom.us/j/202750889

 

Questions or Concerns
If you have any outstanding questions or concerns regarding your petition, please contact the Petitions Coordinator at hhpet@yorku.ca.